|
| Home | Hometown Heart | Elected Officials | City Administration | Business Directory | Coming Events |
130 South Laurel Street, Springfield, GA 31329
Minutes of Mayor and Council Meeting Council Chambers July 13, 2010 Regular Meeting
CALL TO ORDER A Regular Meeting of the City of Springfield Mayor and Council was held on July 13, 2010 in the Council Chambers in Springfield, Georgia. This meeting was called to order at 6:00 p.m. by Mayor Northway. MAYOR JEFF NORTHWAY AND THE FOLLOWING COUNCIL MEMBERS WERE PRESENT Jeff Ambrose Charles Hinely Butch Kieffer Kenny Usher Council Member Max Neidlinger was not able to be in attendance at the beginning of this meeting. Council Member Troy Allen was unable to attend this meeting. A quorum of Council was represented. ALSO PRESENT Brett Bennett, City Manager Linda Rineair, City Clerk Paul Wynn, Police Chief Travis Zittrouer, Fire Department GUEST PRESENT Buffy Duncan Jamey Stancell Dennis Sikes Griffin Sikes Derrell Banks Keith Johnson Jonathan Gaines INVOCATION – given by Intern Brant Lowe PLEDGE OF ALLEGIANCE – was led by Mayor Northway AGENDA APPROVAL MOTION: Hinely made a motion to approve the Agenda, as presented. Second: Usher seconded the motion. MOTION PASSED - unanimous without objection. MINUTE APPROVAL MOTION: Kieffer made a motion to approve the minutes of the Regular Meeting held on June 22, 2010. Second: Hinely seconded the motion. MOTION PASSED unanimous without objection. PUBLIC APPEARANCES Jamey Stancell requested the consideration of Council to open a Business located at 104 N. Laurel St. called “Old Town Bookstore & Antiques”, a used book store with used furniture. A short question and answer session followed. The business may be open between 11 a.m. to 7:00 p.m. during the week and open for a period of time on Saturday’s but will be closed on Sunday. Concerns were expressed suggesting that furniture not be placed outside the building. Mr. Stancell advised that perhaps a bird fountain may go outside during the day, but that it would be tasteful, and that the item would be brought back into the building before the close of business. MOTION: Usher made a motion to approve Jamey Stancell’s request for a business license for the “Old Town Bookstore & Antiques” located at 104 N. Laurel Street. Second: Kieffer seconded the motion. MOTION PASSED unanimous without objection. Councilman Max Neidlinger arrived at 6:07 p.m. and took his seat with the other Council Members. Jonathan Gaines requested the consideration of Council to open a Car Wash Business located at 310 S Laurel St. Mr. Gaines advised Council that loitering will be controlled. He anticipates the business hours to be from 7:00 a.m. or 8:00 a.m. until 6:30 p.m. Monday through Saturday. He expects to begin with 3 bays. Keith Johnson, owner of the property, came forward and expressed the future intent to eventually have a 6 bay car wash later on. Brett Bennett suggested to Council that if they wish to grant the license that it reflect a variance of the Downtown District Zoning Ordinance. Mr. Gaines stated that he will manage any overnight vehicles and will control loitering and that he will keep the area tidy. MOTION: Usher made a motion to approve Jonathan Gaines requests for a Car Wash Business to be located at 310 S Laurel St thereby granting a variance of the Downtown Zoning Ordinance, with the stipulation that Mr. Gaines will manage the number of overnight vehicles, control loitering, and keep the area tidy. Second: Kieffer seconded the motion. MOTION PASSED unanimous without objection. Buffy M. Duncan, resident in the 400 Block of East Third Street, expressed her concerns in reference to traffic on the dead end street. Ms. Duncan stated that most of the problem occurs at night. She stated that vehicles fly down the dead end street and that she has had trees and 2 bushes taken down and has also had tire tracks in the yard. A discussion followed. Brett Bennett stated that the City of Springfield has many dead-end streets. An additional sign had already been added to this street. Different remedies were discussed such as; the possibility of the owner putting up a fence, or the possibility of that the additional sign could be moved to the end of the dead-end street. Council Members asked that Mr. Bennett work with Ms. Duncan in order to see what may be done to help this situation. PUBLIC COMMENTS – None NEW BUSINESS Consideration of Council to surplus various items to be sold at public auction: 1988 Ford Crown Vic, 1960 Chevy Custom Deluxe Dump Truck, Massey Ferguson 1246 with front end loader, Massey Ferguson Tractor, Sreco Flexible Sewer Machine, and H & S Spreader. A discussion followed in reference to the age and condition of the vehicles and other items requested for surplus. MOTION: Kieffer made a motion to approve the surplus and auction of the various items listed. Second: Ambrose seconded the motion. MOTION PASSED unanimous without objection. Consideration of Council to authorize the City Manager to purchase a Police car off the State Contract, not to exceed $21,500 (SPLOST). Brett Bennett and Paul Wynn explained the process that they had gone through bringing forth this request to Council for a decision. MOTION: Kieffer made a motion to authorize the City Manager to purchase a Police car off the State Contract, not to exceed $21,500. Second: Ambrose seconded the motion. MOTION PASSED unanimous without objection. Consideration of Council to approve the allocation of SPLOST dollars for the November referendum. City Manager Brett Bennett discussed with Council the possible allocation of SPLOST dollars for the November referendum, with Recreation @ 16%, Roads/Streets/Bridges @ 40%, Water/Wastewater @ 25%, Public Safety @ 15%, and Public Buildings @ 4%. MOTION: Usher made a motion to approve the percentages, as presented, in each area, for the allocation of SPLOST dollars for the November referendum. Second: Ambrose seconded the motion. MOTION PASSED unanimous without objection. General Government Discussion of the lane behind Springfield United Methodist Church (Family Life Center). Darrell Banks stepped forward to discuss with the Council the lane behind the Springfield United Methodist Church and stated that they wish to build some type of enclosure for parking vehicles on this lane. In order for a permanent structure to be placed on the lane it would require ownership change and specific exemptions apply for street sales to an adjacent property owner. The City Manager expressed concerns that the City Attorney should be contacted and perhaps the City Attorney, City Manager, and Mr. Banks could discuss this matter further. The Council asked that Mr. Banks work with Mr. Bennett and the City Attorney in order to come back to Council with a possible suggestion. Discussion of updated job descriptions prepared by Intern Brant Lowe. Intern Brant Lowe discussed with the Council the process he followed such as interviewed each position, requested list major duties/tasks information, ran through a series of questions, and requested education and experience suggestions for each position. The Fire Department is okay with the Volunteer Fire Department job descriptions which are in-line with what they had. Brett Bennett stated that these updated job descriptions are a good point of establishment and can be amended as needed. Brant Lowe began Internship with the City of Springfield on May 17, 2010. When asked about his education Intern Brant Lowe remarked that he is a graduate student in the Master of Public Administration program at Georgia Southern and has focused on State or Local Government. The Mayor and Council commended Brant Lowe for his attention to detail during this process. Discussion of the first draft of the City of Springfield Personnel Policy. Brett Bennett explained that Brant Lowe has drafted and given us a starting point on the Personnel Policy. The prior Personnel Policy was approximately 29 pages and the new draft has been completed and was condensed down to approximately 51 pages. Brant Lowe described the steps taken such as research, adding the Gifting Policy and the Internet Policy into the Personnel Policy. Usher supported the move from Vacation/Sick Leave to possible Personal Time off (PTO) leave, stating that this is a step in the right direction. The Mayor and Council commended Intern Brant Lowe on the diligent work he conducted on this draft. Discussion of the Planning and Zoning Board – Appointment recommendations needed. The Mayor and Council discussed the revamp or restructure of the Planning and Zoning Board. Multiple spots need to be filled. This needs to be an active/efficient committee who will need to be educated in the detailed list of things to consider when request for variances, etc. is brought before the Board. Mayor Northway strongly suggested that this needs to be acted upon and asked that the Council provide comments to Brett as to what changes they wish to have in the bylaws and that they also bring forth nominations for appointments. Brett Bennett stated that he will do some research on the Planning and Zoning Board and make sure that Council receives a copy of the current bylaws for their review. Consideration for a Motion to move into Executive Session – Real Estate Acquisition MOTION: Usher made a motion to move from the Regular Meeting into an Executive Session in order to discuss Real Estate Acquisition at 7:18 p.m. Second: Ambrose seconded the motion. MOTION PASSED unanimous without objection. Consideration for a Motion to move from Executive Session back into the Regular Meeting. MOTION: Hinely made a motion to move from the Executive Session back into the Regular Meeting at 7:59 p.m. Second: Ambrose seconded the motion. MOTION PASSED unanimous without objection. Take any action that is needed on the item from the Executive Session. – No Action was taken. Other Business from Council Striping of Roads was discussed. Brett Bennett remarked that typically edge striping is not done where there are curbs and gutters. Mr. Bennett suggested the striping could be done on the first 50-100 feet of dead-end streets. He also remarked that on the road down beside the Registrars Office (Madison) past Maple Street that the street is real wide and that perhaps it may be wide enough to consider moving the stripe thereby allowing for parking spaces. Possibility of future purchase of Water/Sewer Truck and a Street Department Truck. Brett Bennett advised that one could come out of SPLOST, with the other coming out of the General Fund. Signalization Upgrades. The DOT is upgrading signalizations at several intersections. Consideration of a Motion to Adjourn MOTION: Ambrose made a motion to adjourn the meeting at 8:12 p.m. Second: Usher seconded the motion. MOTION PASSED unanimous without objection. With there being no further business this meeting adjourned at 8:12 p.m. The Minutes of the July 13, 2010 Meeting were approved on 07/27/2010
Minutes of Mayor and Council Meeting Council Chambers June 22, 2010 Regular Meeting
CALL TO ORDER A Regular Meeting of the City of Springfield Mayor and Council was held on June 8, 2010 in the Council Chambers in Springfield, Georgia. This meeting was called to order at 6:00 p.m. by Mayor Northway. MAYOR JEFF NORTHWAY AND THE FOLLOWING COUNCIL MEMBERS WERE PRESENT Troy Allen Jeff Ambrose Charles Hinely Butch Kieffer Kenny Usher Council Member Max Neidlinger was unable to attend this meeting. A quorum of Council was represented. ALSO PRESENT Brett Bennett, City Manager Linda Rineair, City Clerk Hillary Burns, City Attorney Amber Nettles, Accounting Clerk GUEST PRESENT Jamey Stancell Edwin Rahn INVOCATION – given by Mayor Northway PLEDGE OF ALLEGIANCE – was led by Mayor Northway AGENDA APPROVAL MOTION: Kieffer made a motion to approve the Agenda, as presented. Second: Usher seconded the motion. MOTION PASSED - unanimous without objection. MINUTE APPROVAL MOTION: Usher made a motion to approve the minutes of the Regular Meeting held on June 8, 2010. Second: Hinely seconded the motion. MOTION PASSED – by a vote of 4 yes, 1 abstain (Ambrose) PUBLIC APPEARANCES – None PUBLIC COMMENTS – None NEW BUSINESS Consideration of Council for approval of an Ordinance (# 2010-03) to amend the Year 2009 Budget Ordinance # 2008-11. City Manager Brett Bennett explained the amendment to the Mayor and Council MOTION: Ambrose made a motion to approve the Ordinance (# 2010-03) to amend the 2009 Budget Ordinance # 2008-11. Second: Allen seconded the motion. MOTION PASSED unanimous without objection. Consideration of Council for purchase of a Thermal Imaging Camera for the Fire Department. Three equipment quotes were received with Ten-8 Fire Equipment, Inc. being the lowest quote at a total of $6,657.75. City Manager Brett Bennett and Edwin Rahn of the Fire Department discussed the need for this equipment and the quotes received. This expenditure can be taken out of the Fire Department’s Equipment line item. This device can scan an area very quickly and save time in locating people in a smoke filled room and also has the capability to identify unseen hot-spots. MOTION: Kieffer made a motion to approve the purchase of the Thermal Imaging Camera with the lowest quote being $6,657.75 Ten-8 Fire Equipment Inc. Second: Allen seconded the motion. MOTION PASSED unanimous without objection. Consideration for Reappointment OR Appointment of Non-Public Representative for Effingham County to Serve on the CRC (Coastal Regional Commission) Council. MOTION: Allen made the motion to reappoint Mr. Herb Jones to the CRC Council. Second: Hinely seconded the motion. MOTION PASSED unanimous without objection. GENERAL GOVERNMENT Update on July 2010 Pledge of Donations Brett Bennett gave an update on the July Fireworks Pledge of Donations toward the celebration. He also explained that he had been contacted, several weeks ago, by Brooke Burns of the Burns Insurance Agency about the “Bring back the Fourth” contest sponsored by Liberty Mutual. He forwarded emails about the contest to those on his contact list and suggested that some of the recipients probably forwarded it to several others. Several citizens got the word out on this event. The community support was overwhelming. Thanks to all of those who responded to the quiz the City of Springfield has been notified that we will receive a $10,000 grant toward the fireworks ceremony. Mayor Northway and several Council Members thanked all of those for their support. Northway recognized EFACEC Power for their “above and beyond” donation toward the fireworks ceremony. Update on the LMIG (Local Maintenance and Improvement Grant) Program from Georgia Department of Transportation City Manager Brett Bennett explained that this program will replace funds formerly available under the local assistance road program and state-aid program and shall be allocated by the Local Grants Division of the department to local governing authorities as grants or otherwise according to a funding formula developed by the division. According to the formula the grant would be around $12,000. We would also have the option to bank up to three (3) years. Update on Street Resurfacing Projects LARP has finished on Early to Jackson Street. Round two of the other LARP will finish up Oak to Madison. Road Stripping should happen sometime this week. Council was asked to contact Brett Bennett if they should have any questions. Update on Spray field Grass has been planted and fencing should begin on 06/23/10. CONSIDERATION OF MOTION TO MOVE INTO EXECUTIVE SESSION – Pending Litigation MOTION: Allen made a motion to move into Executive Session at 6:35 p.m. in order to discuss Pending Litigation. Second: Ambrose seconded the motion. MOTION PASSED unanimous without objection. CONSIDERATION OF MOTION TO MOVE FROM EXECUTIVE SESSION BACK INTO THE REGULAR MEETING. MOTION: Allen made a motion to move from the Executive Session back into the Regular Meeting at 7:10 p.m. Second: Hinely seconded the motion. MOTION PASSED unanimous without objection. TAKE ANY ACTION THAT IS NEEDED ON THE ITEM(S) FROM THE EXECUTIVE SESSION – No actions were taken. OTHER BUSINESS FROM THE CITY COUNCIL – None CONSIDERATION OF A MOTION TO ADJOURN MOTION: Kieffer made a motion to Adjourn from the Regular Meeting at 7:11 p.m. Second: Hinely seconded the motion. MOTION PASSED unanimous without objection. With there being no further business this meeting adjourned at 7:11 p.m. The Minutes of the June 22, 2010 were approved on July 13, 2010 -------------------------------------------------------------------------------------------------------------------------------------------------------------City of Springfield 130 South Laurel Street, Springfield, GA 31329
Minutes of Mayor and Council Meeting Council Chambers June 8, 2010 Regular Meeting
CALL TO ORDER A Regular Meeting of the City of Springfield Mayor and Council was held on June 8, 2010 in the Council Chambers in Springfield, Georgia. This meeting was called to order at 6:00 p.m. by Mayor Northway. MAYOR JEFF NORTHWAY AND THE FOLLOWING COUNCIL MEMBERS WERE PRESENT Charles Hinely Butch Kieffer Max Neidlinger Kenny Usher Council Member Jeff Ambrose was unable to attend this meeting, and Council Member Troy Allen was unable to be present at the beginning of the meeting. A quorum of Council was represented. ALSO PRESENT Brett Bennett, City Manager Linda Rineair, City Clerk Hillary Burns, City Attorney Paul Wynn, Police Chief GUEST PRESENT Jamey Stancell INVOCATION – given by Kenny Usher PLEDGE OF ALLEGIANCE – was led by Mayor Northway AGENDA APPROVAL MOTION: Kieffer made a motion to approve the Agenda, as presented. Second: Usher seconded the motion. MOTION PASSED - unanimous without objection. MINUTE APPROVAL MOTION: Hinely made a motion to approve the minutes of the Regular Meeting held on May 25, 2010. Second: Kieffer seconded the motion. MOTION PASSED - unanimous without objection. PUBLIC APPEARANCES – None PUBLIC COMMENTS – None NEW BUSINESS Consideration of a road striping contract for Ash Street Ext., and McCall Road. City Manager Brett Bennett explained the estimate for the solid traffic stripes for Ash Street, Ash Street Ext, and McCall Road and also advised Council that if Madison was also added that the cost would be estimated at an addition $700 to $800. MOTION: Usher made a motion to authorize the City Manager to execute a contract for striping of Ash St., Ash St. Ext., and McCall Road and also adding striping of Madison up to a total cost of not more than $4,700. Second: Hinely seconded the motion. MOTION PASSED unanimous without objection. Consideration of the Safety Program MOTION: Kieffer made a motion to approve the City of Springfield Safety Program. Second: Usher seconded the motion. MOTION PASSED unanimous without objection. Consideration of a Resolution (# R2010-7) to establish the position of Safety Coordinator. MOTION: Kieffer made a motion to approve the Resolution establishing the position of Safety Coordinator. Second: Hinely seconded the motion. MOTION PASSED unanimous without objection. Consideration of a Safety Policy Statement naming Travis Zittrouer as the City of Springfield Safety Coordinator. MOTION: Hinely made a motion to approve the Safety Policy Statement naming Travis Zittrouer as the City of Springfield Safety Coordinator. Second: Usher seconded the motion. MOTION PASSED unanimous without objection. Discussion of potential changes to the alcohol ordinance. The Mayor and Council discussed the possibility of extending week-end hours in the alcohol ordinance. The majority of Council Members expressed their opinion against Sunday alcohol sales, but may consider extended hours on other days. Usher suggested the future consideration of some type of means, such as a permit, to allow a festival or outdoor gathering to allow for alcohol sales, limited to beer and wine. The City Attorney was asked to bring back a recommendation for an amendment to the alcohol ordinance for the Council to consider. Councilman Troy Allen arrived at 6:34 p.m., thereby providing attendance of five members of Council. Discussion of asphalt overlays on various city streets. City Manager Brett Bennett discussed the potential costs for an overlay to Cleveland Street, Railroad Avenue, Gum Street, and Maple Street. Mr. Bennett advised Council that this is for information purposes so that they may be aware of the costs involved. He asked for suggestions as to other streets that they may feel also needs to be addressed. Different expenditure facets were discussed such SPLOST, or even using funds from the General Fund Operating Account. Davis Street was brought up during the discussion. Mr. Bennett advised that the Council would be looking at an approximate of $25,000 - $30,000 for that project, which would require a dig out and getting a good base down. Ditches have already been dug out and have assisted in drainage issues. Brett Bennett advised that he can obtain prices for comparison purposes. He advised that he could have further information available to Council before the next meeting. REPORTS Fire Department Travis Zittrouer was called out during the meeting, therefore was unable to give the report. Mayor Northway noted that on May 19th the Fire Department held a MDA Boot drive which raised $516. Police Department Police Chief Paul Wynn discussed the May Monthly Activity Report advising that calls were down from April. He attributes this to officer patrol increases. The Mayor and Council expressed their appreciation of more patrols being provided to the area citizens. Chief Wynn also discussed vehicle needs. A Council Member asked if the Council needs to approve this expenditure and was advised that this is a budgeted expenditure and was already approved during the budget process, thereby not requiring further action from Council. Administration City Manager Brett Bennett asked for Council input as to items for SPLOST, and advised Council that he will bring recommendations to the next meeting for SPLOST. Bennett also remarked about the online contest held by Liberty Mutual called the “Bring Back the Fourth” program. Citizens can take a brief quiz on U.S. History. For each completed quiz the municipality will receive one credit. The ten U.S. Municipalities with the most quizzes completed on their behalf will win grants of $10,000 to assist with the Independence Day celebrations. The grants will be given to four small communities, three medium communities, and three large communities. GENERAL GOVERNMENT Mayor Northway remarked on the excellent community support shown during an appreciation picnic for Alpha Battery soldiers held on Saturday, June 5th. Soldiers were served hot dogs and chili and received door prizes. The Mayor and Council reviewed the Spreadsheet listing Pledges of Donations toward the July 2010 Fireworks Celebration. The Mayor and Council were advised that the Georgia Municipal Association has been instructed to conduct a cost study on the Elected Officials possible future Retirement. The results of the study should be returned in a few weeks and will be forwarded to Council for their review when received. MOVE INTO EXECUTIVE SESSION MOTION: Allen made a motion to move from the regular meeting into an Executive Session at 7:08 p.m. in order to discuss Real Estate Acquisition and Pending Litigation. Second: Usher seconded the motion. MOTION PASSED unanimous without objection. MOVE FROM EXECUTIVE SESSION BACK INTO THE REGULAR MEETING MOTION: Allen made a motion to move from the Executive Session back into the Regular Meeting at 7:25 p.m. Second: Usher seconded the motion. MOTION PASSED unanimous without objection. TAKE ANY ACTION THAT IS NEEDED ON THE ITEM(S) FROM THE EXECUTIVE SESSION – No actions were taken OTHER BUSINESS FROM THE CITY COUNCIL – None ADJOURN MOTION: Kieffer made a motion to adjourn. Second: Allen seconded the motion. MOTION PASSED unanimous without objection. The 06/08/10 Minutes were approved on 06/22/10
Minutes of Mayor and Council Meeting Council Chambers May 25, 2010 Regular Meeting
CALL TO ORDER A Regular Meeting of the City of Springfield Mayor and Council was held on May 25, 2010 in the Council Chambers in Springfield, Georgia. This meeting was called to order at 6:00 p.m. by Mayor Northway. MAYOR JEFF NORTHWAY AND THE FOLLOWING COUNCIL MEMBERS WERE PRESENT
Troy Allen Jeff Ambrose Charles Hinely Butch Kieffer Max Neidlinger Kenny Usher
A quorum of Council was represented.
ALSO PRESENT
Brett Bennett, City Manager Linda Rineair, City Clerk Hillary Burns, City Attorney
GUEST PRESENT
Dennis Webb
INVOCATION – given by Mayor Northway
PLEDGE OF ALLEGIANCE – was led by Mayor Northway
AGENDA APPROVAL
MOTION: Allen made a motion to approve the Agenda.
Second: Ambrose seconded the motion.
MOTION PASSED unanimous without objection.
MINUTE APPROVAL
MOTION: Kieffer made a motion to approve the Minutes of the Regular Meeting of May 11, 2010.
Second: Usher seconded the motion.
MOTION PASSED unanimous without objection.
MOTION: Ambrose made a motion to approve the Minutes of the SPLOST Workshop which was held after the May 11, 2010 Regular Meeting.
Second: Kieffer seconded the motion.
MOTION PASSED unanimous without objection.
APPEARANCES
Bonnie Rachel Gentry was not present at this time. Ms. Gentry’s request was brought up later in the meeting, before the Executive Session.
PUBLIC COMMENTS - None
UNFINISHED BUSINESS
Motion to remove Unfinished Business, Consideration of Council to issue Business License to First Class Pre-Owned Auto Sales, Holly Newell, business address being 1016 S Laurel St, Suite B., from the Table. (Previously Tabled 05/11/10).
MOTION: Kieffer made a motion to remove from the Table, Consideration of Council to issue Business License to First Class Pre-Owned Auto Sales.
Second: Allen seconded the motion.
MOTION PASSED to remove from Table, unanimous without objection.
Consideration of Council to issue a Business License to First Class Pre-Owned Auto Sales, Holly Newell, business address being 1016 S Laurel St, Suite B.
The Council discussed the fact that the minutes of the 01/11/05 Meeting reflected that William Webb’s Business License for mobile home sales, on this property, had been approved with a condition that repairs and fabrication be completed behind a privacy fence. This condition has not been met.
Further discussion followed. Council request that a letter be sent to Mr. Webb whereby he needs to clean up the lot and meet fence requirement and bring his business into compliance.
The zoning ordinance needs to address B1 in order to add additional restrictions. Also the light in parking lots issue needs to be addressed.
MOTION: Ambrose made a motion to deny the Business License request for First Class Pre-Owned Auto Sales.
Second: Kieffer seconded the motion.
MOTION PASSED to deny Business License unanimous without objection.
NEW BUSINESS
Consideration to approve a fencing contract for the new spray field and two pump stations.
City Manager Brett Bennett discussed the bids that had been received on 05/20/10 and advised that the Engineering firm suggested that we consider the second lowest bidder, Long Fence Company which appears to have adequate experience and technical ability to complete this job and their references were positive. Discussion followed.
MOTION: Kieffer made a motion to accept the second lowest bid, Long Fence Company, for a fencing contract for the new spray field and two pump stations.
Second: Usher seconded the motion.
MOTION PASSED unanimous without objection.
Consideration to Authorize the City Manager to Execute a Contract for a Water Services Agreement between the City of Springfield and Timlan Inc. Discussion followed. Council Members were provided a draft copy of the Water Services Agreement, reference Bridgewood Subdivision.
MOTION: Ambrose made a motion to authorize the City Manager to execute a Contract for Water Services Agreement between the City of Springfield and Timlan Inc.
Second: Usher seconded the motion.
MOTION PASSED unanimous without objection.
REPORTS - None
GENERAL GOVERNMENT
The draft of the City of Springfield Safety Program was discussed. The City Manager has received from the Mayor and a few Council Members a few suggested changes. Brett Bennett asked for Council input as to any other additions or changes and advised that tentatively an updated draft is planned to be brought back to Council at the next meeting for consideration for approval along with a consideration for a designation of the Safety Officer.
Discussion of SPLOST Projects. City Manager Brett Bennett asked the Mayor and Council to assist with the priority order of projects so that he may nail down close estimates. The projects will need to be narrowed down. The eventual SPLOST Referendum will list the proposed projects and will then be put before the citizens for a vote.
Brett Bennett advised the Mayor and Council that he had received notification from the GA DNR that the Cycle 13 Coastal Incentive Grant application entitled “City of Springfield Trail” was highly ranked by the Technical Review Committee and recommended for funding in the amount of $49,453. This Grant would be used at the Living Museum for a walking trail. Formal approval of this project is contingent upon a favorable decision by the National Oceanic and Atmospheric Administration (NOAA). The Mayor and Council will be updated as other information comes in.
The City of Springfield City Offices will be closed on Monday, May 31st, in observance of the Memorial Day Holiday.
Bonnie Rachael Gentry, unable to attend this meeting, requested consideration for the Faith Equestrian Therapeutic Center to hold its annual fund raiser at the Effingham Fairgrounds on May 29th from 10:00 a.m. – 5:00 p.m., called the “Sizzling Summer Celebration”. Ms. Gentry had completed an Agenda request and had provided information on this event which had been copied and was provided in Council Member packets prior to this meeting.
MOTION: Usher made a motion to approve Bonnie Rachael Gentry’s request to hold the annual fund raiser, “Sizzling Summer Celebration”, at the Effingham Fairgrounds on May 29th from 10:00 a.m. – 5:00 p.m.
Second: Kieffer seconded the motion.
MOTION PASSED unanimous without objection.
MOTION TO MOVE INTO EXECUTIVE SESSION – Pending Litigation.
MOTION: Allen made a motion to move from the Regular Meeting into the Executive Session at 6:54 p.m.
Second: Ambrose seconded the motion.
MOTION PASSED unanimous without objection.
MOTION TO MOVE FROM EXECUTIVE SESSION BACK INTO THE REGULAR MEETING
MOTION: Allen made a motion to move from the Executive Session at 7:03 p.m. back into the Regular Meeting.
Second: Kieffer seconded the motion.
MOTION PASSED unanimous without objection.
TAKE ANY ACTION THAT IS NEEDED ON ITEMS FROM THE EXECUTIVE SESSION – No Actions were taken
OTHER BUSINESS FROM THE CITY COUNCIL
Brett Bennett informed the Mayor and Council that the City of Guyton needs to acquire 40 taps for a CDBG Project. Council will be informed when he receives more information.
ADJOURN
MOTION: Allen made a motion to adjourn from the Regular Meeting at 7:14 p.m.
Second: Ambrose seconded the motion.
MOTION PASSED unanimous without objection.
With there being no further business this meeting adjourned at 7:14 p.m.
The May 25, 2010 Minutes were approved on June 8, 2010 -----------------------------------------------------------------------------------------------------------------------------------------------------------
City of Springfield 130 South Laurel Street, Springfield, GA 31329
Minutes of Mayor and Council Meeting Council Chambers May 11, 2010 Regular Meeting
CALL TO ORDER A Regular Meeting of the City of Springfield Mayor and Council was held on May 11, 2010 in the Council Chambers in Springfield, Georgia. This meeting was called to order at 6:00 p.m. by Mayor Northway. MAYOR JEFF NORTHWAY AND THE FOLLOWING COUNCIL MEMBERS WERE PRESENT
Troy Allen Jeff Ambrose Charles Hinely Butch Kieffer Kenny Usher
Council Member Max Neidlinger was unable to be present at the beginning of the meeting. A quorum of Council was represented.
ALSO PRESENT
Brett Bennett, City Manager Linda Rineair, City Clerk Hillary Burns, City Attorney Paul Wynn, Police Chief Travis Zittrouer, Fire Department
GUEST PRESENT
Cecil Newell David Crawley Pearl Thomas
INVOCATION – given by Councilman Ambrose
PLEDGE OF ALLEGIANCE – was led by Mayor Northway
AGENDA APPROVAL
MOTION: Usher made a motion to approve the Amended Agenda removing Item 6a, under Public Appearances; Howard Grant was unable to attend this meeting and adding Agenda Item 8e, under New Business, Consideration of Council for the Springfield Volunteer Fire Department to hold a Boot Drive.
Second: Allen seconded the motion.
MOTION PASSED unanimous without objection.
MINUTE APPROVAL
MOTION: Kieffer made a motion to approve the Minutes of the Regular Meeting of April 27, 2010.
Second: Ambrose seconded the motion.
MOTION PASSED unanimous without objection.
Council Member Max Neidlinger arrived at 6:04 p.m. and took his seat with Council, thereby providing full attendance of all Council Members present at this time of the meeting.
APPEARANCES
Cecil Newell appeared before the Mayor and Council in reference to Holly Newell’s request for a Business License in order to open a Used Car Lot at 1016 S. Laurel Street, Suite B. This is the same property location that W & W Housing sells mobile homes on and Mr. Newell advised that the office would contain both business offices with the Used Car Lot being Suite B.
Mr. Newell explained that he is required to obtain City approval before he can begin the process toward the State License. He has also contacted a security company to improve security by installing security cameras and is also obtaining information from a software company. The Newell’s would like to have on-site approximately 6-8 cars and place them next to the highway. He also stated that he would be responsible for the lawn maintenance in this area and also where the mobile homes sales are conducted.
Council expressed concerns that the Special Conditions originally placed on the mobile home sales site, same property where the Used Car Lot would be, had never been observed and understands that the Newell’s are not the property owners, but that the original special conditions would have to be reviewed and met before further consideration could be made. The City Clerk was asked to pull the minutes of that particular meeting so that Council could review them.
MOTION: Allen made a motion to table this request until the next meeting so that review could be made of the minutes whereby conditions were placed on W & W Housing, at the same location, several years ago and those conditions will need to be met.
Second: Kieffer seconded the motion.
MOTION TO TABLE UNTIL THE NEXT MEETING PASSED unanimous without objection.
PUBLIC COMMENTS - None
NEW BUSINESS
Consideration for Council Approval - Notice of Intent, from the Georgia Department of Transportation, (Resolution # R2010-5), to designate SR 21 through the City of Springfield as the “Savannah River Parkway”.
MOTION: Hinely made a motion to approve the notice of Intent Resolution, from the GA DOT, to designate SR 21 through the City of Springfield as the “Savannah River Parkway.”
Second: Allen seconded the motion.
MOTION PASSED unanimous without objection.
Consideration of Council for approval of a Resolution (# R2010-6), of the Springfield City Council, to clarify the Disposition of State Route 21 of the Governor’s Road Improvement Program.
MOTION: Hinely made a motion to approve the Resolution (Number R2010-6) to clarify the Disposition of State Route 21 of the Governor’s Road Improvement Program.
Second: Usher seconded the motion.
MOTION PASSED unanimous without objection.
Council consideration of appointees to the “Ulmer Park Promenade” Planning Committee, (1 Citizen Appointment and 2 Elected Officials Appointments).
Usher suggested Jamey Stancell be considered for this appointment.
MOTION: Kieffer made a motion to accept Jamey Stancell as the Citizen appointee.
Second: Hinely seconded the motion.
MOTION PASSED unanimous without objection.
MOTION: Allen made a motion to appoint Kenny Usher and Jeff Ambrose as the two Elected Officials to serve on the “Ulmer Park Promenade” Planning Committee.
Second: Hinely seconded the motion.
MOTION PASSED unanimous without objection.
Consideration to authorize the City Manager to select a contractor for the purchase and installation of a catwalk on the outfall structure at the WWTP, not to exceed $10,000. This was recommended by the GIRMA (liability insurance provider) field representative.
Brett Bennett explained that John McIntyre, GIRMA Field Representative, had visited the City of Springfield on March 25th and had forwarded recommendations back to us in order to improve the safety and loss control programs. This was one of the items he had recommended. Discussion followed.
MOTION: Kieffer made a motion to authorize the City Manager to select a contractor for the purchase and installation of a catwalk on the outfall structure at the WWTP, not to exceed $10,000.
Second: Usher seconded the motion.
MOTION PASSED unanimous without objection.
Consideration of Council for the Springfield Volunteer Fire Department to hold a Boot Drive, in which they will try to raise $3,000. The dates for this event will be May 22nd, June 19th, and July 24th.
Travis Zittrouer explained to the Mayor and Council that this fund raiser is for Muscular Dystrophy and that Volunteer Firemen could accept donations at the Intersection of Laurel Street and Highway 21. He explained that reflective vests would be worn and that collections would be accepted when traffic was stopped at the red light. Mr. Zittrouer also stated that they will try to coordinate one day at Harvey’s in which to collect donations and explained that the goal is roughly $850 over last years.
MOTION: Allen made a motion to approve the Springfield Volunteer Fire Department Boot Drive fund raiser for Muscular Dystrophy to be held on May 22nd, June 19th, and July 24th.
Second: Kieffer seconded the motion.
MOTION PASSED unanimous without objection.
Council Member Ambrose asked if we were going to discuss the GIRMA Add-On UM coverage that had been tabled at the last meeting, and was advised that additional information is needed before it is brought back before Council. Ambrose also agreed to meet with the City Manager and the City Clerk to assist with the review.
MOTION: Usher made a motion to Table this item until the next meeting.
Second: Ambrose seconded the motion.
MOTION PASSED unanimous without objection.
REPORTS
Travis Zittrouer gave the monthly report of the Fire Department.
Police Chief Paul Wynn gave the monthly police department report.
Council Member Kieffer provided an update on the Mars Theatre Renovation, remarking on the glass blocks that will require cutting into the sidewalk in order for proper installation. The SRC also now has the drawing on the marquee.
GENERAL GOVERNMENT
The Effingham County Chamber of Commerce will be holding their Annual Meeting on Thursday 06/10/10 at 7:00 p.m. Council Members were asked to contact the City Clerk by 05/14/10 if they wish to attend so that the correct seating may be reserved.
Council was reminded that a workshop will be held immediately following this meeting to discuss SPLOST projects.
Brett Bennett gave an update on the Streetscape Project. He asked Council Members to come by his office, at their convenience, to review the plans to date.
Temporary signs were discussed. Attorney Burns provided copies of an example of an Ordinance that could address temporary signs. The Council also asked the County Manager, David Crawley, how the issue of temporary signs is handled through the County Office. Mr. Crawley explained that temporary signs are regulated by a “On and Off Premises” regulation.
Usher suggested that research be conducted to verify whether or not we have an old Ordinance that may address temporary signs.
ADJOURN INTO EXECUTIVE SESSION – Real Estate Acquisition and Pending Litigation.
MOTION: Ambrose made a motion to adjourn into the Executive Session at 7:10 p.m.
Second: Allen seconded the motion.
MOTION PASSED unanimous without objection.
ADJOURN FROM EXECUTIVE SESSION BACK INTO REGULAR MEETING
MOTION: Usher made a motion to adjourn from the Executive Session at 7:21 p.m. back into the Regular Meeting.
Second: Hinely seconded the motion.
MOTION PASSED unanimous without objection.
TAKE ANY ACTION THAT IS NEEDED ON ITEMS FROM THE EXECUTIVE SESSION – No Actions were taken
OTHER BUSINESS FROM THE CITY COUNCIL - None
ADJOURN
MOTION: Usher made a motion to adjourn from the Regular Meeting at 7:21 p.m.
Second: Hinely seconded the motion.
MOTION PASSED unanimous without objection.
With there being no further business this meeting adjourned at 7:21 p.m., to be followed by a workshop to discuss SPLOST projects.
05/11/10 Minutes were approved on 05/25/10 -----------------------------------------------------------------------------------------------------------------------------------------
Minutes of Meeting Mayor and Council Council Chambers April 27, 2010 Regular Meeting
CALL TO ORDER A Regular Meeting of the City of Springfield Mayor and Council was held on April 27, 2010 in the Council Chambers in Springfield, Georgia. This meeting was called to order at 6:00 p.m. by Mayor Northway. MAYOR JEFF NORTHWAY AND THE FOLLOWING COUNCIL MEMBERS WERE PRESENT
Jeff Ambrose Butch Kieffer Max Neidlinger Kenny Usher
Council Members Troy Allen and Charles Hinely were unable to attend this meeting. A quorum of Council was represented.
ALSO PRESENT
Brett Bennett, City Manager Linda Rineair, City Clerk Hillary Burns, City Attorney
GUEST PRESENT
Pearl Thomas Roy Griffin
INVOCATION – given by Mayor Northway.
PLEDGE OF ALLEGIANCE – was led by Mayor Northway.
AGENDA APPROVAL
MOTION: Kieffer made a motion to approve the Agenda.
Second: Ambrose seconded the motion.
MOTION PASSED unanimous without objection.
MINUTE APPROVAL
MOTION: Kieffer made a motion to approve the Minutes of the Regular Meeting of April 13, 2010.
Second: Usher seconded the motion.
MOTION PASSED unanimous without objection.
APPEARANCES - None
PUBLIC COMMENTS - None
GENERAL GOVERNMENT
City Manager, Brett Bennett, advised Council that 05/18/10 will be the date of the Joint Workshop reference SPLOST Projects for the 2010 Referendum. Council Members were asked to forward suggestions to him so that he may compile a list. The Council agreed that a SPLOST workshop needs to be held immediately following the next meeting (May 11th), so that the Council may be have their suggestions prepared before attending the 05/18/10 Joint Workshop.
The City Manager also advised Council that Streetscape bids may be ready to go out in June and that perhaps a Streetscape Workshop could be held at the next Council Meeting. We have received several options of street lights.
Mr. Bennett also stated that we should be notified in August on the Grant decision reference Railroad Avenue.
The current LARP project will be a one block area on Oak Street, from Early to Jackson.
Council was asked to forward their recommendations on the resurfacing of additional streets.
Brett Bennett has made calls and will have prices reference stripping of streets. When he receives the prices they will be forwarded to Council for review.
Mr. Bennett also remarked on the Fence for the Spray field, stating that requests for bids will go out shortly.
Hospital Plans are being reviewed by an Engineering Firm.
The Water Tower will probably be painted either neutral beige or an off-white color. The IDA will have input on this. Council was asked to let Brett know if they have any paint color preferences they wish to have considered.
Councilman Usher and City Manager Bennett attended the workshop on the Master Plan with Effingham County. Discussion followed with the suggestion being recommended from the County that a committee be formed which could consist of 2 City Council, 2 County Commissioners, 1 City Resident, and 1 County Resident.
Mayor Northway encouraged Council Members to attend the Chamber breakfast meetings.
Councilman Kieffer discussed the Mars Theatre future neon sign, which the SRC is trying to match closely to the original sign. This sign will also have the capability of advertising fund raisers or upcoming events.
Brett Bennett is in the process of making the final arrangements for an appreciation luncheon for those who graciously donated toward the 2009 July fireworks, which will be held on Friday, May 14, 2010 at noon.
NEW BUSINESS
Consideration of Council for approval of an Ordinance, to amend the Code of Ordinances, to comply with Federal Regulations relating to address discrepancies; to comply with Federal Regulations relating to Red Flags and Identity Theft; to provide for codification; to provide for severability; to provide for an adoption date; to provide an effective date; and for other purposes allowed by law.
MOTION: Ambrose made a motion to approve the Red Flags and Identity Theft Ordinance (Ordinance Number 2010-02)
Second: Kieffer seconded the motion.
MOTION PASSED unanimous without objection.
The Council considered a Resolution adopting an Internet and Electronic Communication Policy for the City of Springfield.
MOTION: Usher made a motion to approve the Resolution adopting an Internet and Electron Communication Policy for the City of Springfield, (Resolution Number R2010-4).
Second: Ambrose seconded the motion.
MOTION PASSED unanimous without objection.
Council was notified that effective 05/01/10 GIRMA will offer an Added-On Uninsured Motorists Coverage Option.
Councilman Ambrose expressed his opinion of this proposed option and suggested that the City Clerk bring back to the next meeting estimated rates for $250,000 worth of coverage with a $2,000 deductible.
MOTION: Ambrose made a motion to table the added-on uninsured motorist coverage option until the next meeting.
Second: Neidlinger seconded the motion.
MOTION PASSED TO TABLE UNTIL THE NEXT MEETING unanimous without objection.
ADJOURN INTO EXECUTIVE SESSION – Real Estate Acquisition, Pending Litigation, and Personnel
MOTION: Ambrose made a motion to adjourn from the regular meeting to go into an executive session at 6:43 p.m.
Second: Kieffer seconded the motion.
MOTION CARRIED unanimous without objection.
ADJOURN FROM EXECUTIVE SESSION BACK INTO THE REGULAR MEETING
MOTION: Ambrose made a motion to adjourn from the Executive Session back into the regular meeting at 7:44 p.m.
Second: Usher seconded the motion.
MOTION CARRIED unanimous without objection.
TAKE ANY ACTION THAT IS NEEDED ON ITEMS FROM THE EXECUTIVE SESSION – No actions were taken
ADJOURN
MOTION: Ambrose made a motion to adjourn from the regular meeting at 7:45 p.m.
Second: Neidlinger seconded the motion.
MOTION CARRIED unanimous without objection.
With there being no further business this meeting adjourned at 7:45 p.m.
The 04/27/10 Minutes were Approved on 05/11/10
*******************************************************************************************************************
Minutes of Mayor and Council Council Chambers April 13, 2010 Regular Meeting
CALL TO ORDER A Regular Meeting of the City of Springfield Mayor and Council was held on April 13, 2010 in the Council Chambers in Springfield, Georgia. This meeting was called to order at 6:00 p.m. by Mayor Northway. MAYOR JEFF NORTHWAY AND THE FOLLOWING COUNCIL MEMBERS WERE PRESENT
Jeff Ambrose Charles Hinely Butch Kieffer Max Neidlinger Kenny Usher
Council Member Troy Allen was not present at the beginning of the meeting. A quorum of Council was represented.
ALSO PRESENT
Brett Bennett, City Manager Linda Rineair, City Clerk Paul Wynn, Police Chief Wendell Arnsdorff, Inspector
GUEST PRESENT
Barty Alderman Robert Van Norman Mary Pearl Thomas
INVOCATION – given by Councilman Usher
PLEDGE OF ALLEGIANCE – was led by Mayor Northway
AGENDA APPROVAL
MOTION: Kieffer made a motion to approve the Agenda as presented.
Second: Hinely seconded the motion.
MOTION PASSED unanimous without objection.
MINUTE APPROVAL
MOTION: Hinely made a motion to approve the Minutes of the Regular Meeting of March 23, 2010.
Second: Ambrose seconded the motion.
MOTION PASSED unanimous without objection.
MOTION: Kieffer made a motion to approve the Minutes of the Public Hearing of March 30, 2010.
Second: Usher seconded the motion.
MOTION PASSED unanimous without objection.
Council Member Troy Allen arrived at 6:06 p.m. and took his seat with Council, thereby providing full attendance of all Council Members present at this time of the meeting.
APPEARANCES
Robert Van Norman appeared before Council requesting consideration for approval of an Alcohol License Application for Consumption on the premises of Malt beverages, wine and distilled spirits at KMB Development, LLC dba “The Pit”, located at 108 N. Laurel Street, (formerly known as the Family House Restaurant).
A short question and answer session followed with Robert Van Norman stating that plumbing issues have been discovered. He stated that the owner will put in a grease trap. He would like to include upstairs dining. Parking was also discussed.
City Manager, Brett Bennett, advised Council that Robert Van Norman could be issued the alcohol license so that he may go ahead and proceed with the State Alcohol License application while the building preparations are still in process and that the actual Business License would be issued upon completion of the inspection and receipt of copy of the approved State Alcohol License.
MOTION: Usher made a motion to approve the Alcohol License Application for Consumption on the premises of Malt beverages, wine and distilled spirits at KMB Development, LLC dba “The Pit”, located at 108 N. Laurel Street.
Second: Ambrose seconded the motion.
MOTION PASSED unanimous without objection.
PUBLIC COMMENTS
Mary Pearl Thomas expressed her thanks to City Manager, Brett Bennett, and to the City of Springfield Mayor and Council for the response that has been received in reference to the sewer problems that she and other residents of their neighborhood have experienced.
UNFINISHED BUSINESS – None
NEW BUSINESS
Resolution Number R2010-3 was briefly discussed and presented to Council in order to clarify the disposition of certain lands of Mona Kight Ratchford and for other purposes.
MOTION: Kieffer made a motion to approve the resolution in order to clarify the disposition of certain lands of Mona Kight Ratchford and for other purposes.
Second: Allen seconded the motion.
MOTION PASSED unanimous without objection.
Consideration of Council to approve the Springfield Transportation Enhancement Contract Modification # 1 – Revised – K & W Reference No: 096262.00 – increase from original estimate of $62,500 to not exceed $85,000 ($22,500 amount of increase) for this project.
MOTION: Hinely made a motion to approve the Springfield Transportation Enhancement Control Modification # 1 increasing from the original estimate of $62,500 to not exceed $85,000.
Second: Kieffer seconded the motion.
MOTION PASSED unanimous without objection.
REPORTS
Police Chief, Paul Wynn, gave the monthly police department report stating that thefts are up and that the Police Department is fully staffed at present time.
Council Member Kieffer provided an update on the Mars Theatre Renovation, stating that the new roof is on and that all openings are blocked in. The old canopy was removed today. The SRC is well within budget and has additional fund raisers scheduled.
Wendell Arnsdorff, Building Inspector, advised that the EMS Building is 99% complete and also stated that the Court House continues renovation.
GENERAL GOVERNMENT
Olde Effingham Days will be held on April 16th and 17th.
A workshop will be held at the Effingham County Administrative Complex on 4/20/10 to discuss the master plan for the area between Oak Street and Pine Street from Early Street to Madison.
ADJOURN INTO EXECUTIVE SESSION – Real Estate Acquisition, Pending Litigation and Personnel.
MOTION: Neidlinger made a motion to adjourn into the Executive Session at 6:37 p.m.
Second: Usher seconded the motion.
MOTION PASSED unanimous without objection.
Council Member Kieffer was unable to stay for the entire Executive Session and was excused.
ADJOURN FROM EXECUTIVE SESSION BACK INTO REGULAR MEETING
MOTION: Neidlinger made a motion to adjourn from the Executive Session at 8:50 p.m. back into the Regular Meeting.
Second: Usher seconded the motion.
MOTION PASSED unanimous without objection.
TAKE ANY ACTION THAT IS NEEDED ON ITEMS FROM THE EXECUTIVE SESSION
MOTION: Usher made a motion to approve a 2% increase to the current salary of Brett Bennett, City Manager of the City of Springfield.
Second: Allen seconded the motion.
MOTION PASSED unanimous without objection.
ADJOURN
MOTION: Ambrose made a motion to adjourn from the Regular Meeting at 9:35 p.m.
Second: Allen seconded the motion.
MOTION PASSED unanimous without objection.
With there being no further business this meeting adjourned at 9:35 p.m.
04/13/10 Minutes were Approved on 04/27/10
*********************************************************************************************************************************** Minutes of Public Hearing March 30, 2010 Council Chambers
A Public Hearing was held on March 30, 2010 at 5:00 p.m., with Mayor Northway presiding, in reference to the City of Springfield is considering applying to the Georgia Department of Community Affairs for a Community Development Block Grant of up to $500,000. These funds must be used to primarily benefit low-and moderate-income persons. MAYOR JEFF NORTHWAY WAS PRESIDING ALSO PRESENT
Brett Bennett, City Manager Linda Rineair, City Clerk
GUEST PRESENT
Roy Griffin Margaret Griffin Donald Michael Pearl Thomas Lynwood Griffin The activities for which these funds were discussed are proposed to be used are for sanitary sewer in southwest Springfield. More specific details regarding eligible activities, plans to assist displaced persons (if any), the estimated amount of funds proposed to be used for activities to benefit low-and moderate-income persons, and the rating system was provided at the public hearing. The only guest question was that if sewer lines are ran could an elderly couple just outside the city limits later be considered as a possibility to tie into the lines. The answer was yes. The public hearing was adjourned at 5:16 p.m. 03/30/10 Minutes of Public Hearing were approved on 04/13/10
********************************************************************************************************************
Minutes of Mayor and Council Meeting Council Chambers March 23, 2010 Regular Meeting
CALL TO ORDER A Regular Meeting of the City of Springfield Mayor and Council was held on March 23, 2010 in the Council Chambers in Springfield, Georgia. This meeting was called to order at 6:00 p.m. by Mayor Northway. MAYOR JEFF NORTHWAY AND THE FOLLOWING COUNCIL MEMBERS WERE PRESENT
Jeff Ambrose Charles Hinely Butch Kieffer Max Neidlinger Kenny Usher
Council Member Troy Allen was unable to attend this meeting. A quorum of Council was represented.
ALSO PRESENT
Brett Bennett, City Manager Linda Rineair, City Clerk Hillary Burns, City Attorney
GUEST PRESENT
Jonsie Pitts David Berger Aleq Boyle Barty Alderman Jeffery C. W. Crawford
INVOCATION – given by Council Member Hinely
PLEDGE OF ALLEGIANCE – was led by Mayor Northway
AGENDA APPROVAL
MOTION: Usher made a motion to approve the Agenda with the addition to adding the Historic Preservation Nomination to the Agenda.
Second: Ambrose seconded the motion.
MOTION PASSED unanimous without objection.
MINUTE APPROVAL
MOTION: Kieffer made a motion to approve the Minutes of the Regular Meeting of March 9, 2010.
Second: Usher seconded the motion.
MOTION PASSED unanimous without objection.
APPEARANCES
Jeffery C. W. Crawford appeared before the Mayor and Council to request approval for a Home Occupation license at 303 East Third Street, called “Roof Mechanics by Jeff Crawford”.
A short question and answer session followed with Mr. Crawford assuring Council that there would be no stock piling of any material and that there will be no business related traffic at the home business.
MOTION: Kieffer made a motion to approve Jeffery C. W. Crawford’s request for a home occupational license for “Roof Mechanics by Jeff Crawford” located at 303 East Third Street.
Second: Usher seconded the motion.
MOTION PASSED unanimous without objection.
Aleq Boyle, President of the Fremont Civics Foundation and Acting Director of the Fremont Absentee Voter Advocacy Project spoke before the Mayor and Council expressing ways to raise the awareness of the true definition of citizenship. Mr. Boyle asked that Mayor Northway offer a formal Proclamation for an event which will be held in April and suggested that the Mayor present the Proclamation at the event. The date has not been confirmed but should be decided on within the next few days. Mayor Northway suggested that Mr. Boyle and City Manager Brett Bennett coordinate the date and get back to him on this. A few top essays may be read at this event. Contributions are welcome.
Councilman Usher suggested that Jamey Stancell of 206 Early Street be considered for the appointment to the CRC Historic Preservation Advisory Council. Discussion followed.
MOTION: Usher made a motion to approve Jamey Stancell as an appointment to the Coastal Regional Commission Advisory Council on Historic Preservation, (CRC Historic Preservation Advisory Council).
Second: Kieffer seconded the motion.
MOTION PASSED unanimous without objection.
PUBLIC COMMENTS - None
GENERAL GOVERNMENT
Council was reminded that a Public Hearing will be held on Tuesday, March 30th, at 5:00 p.m. at City Hall reference: The City of Springfield is considering applying to the Georgia Department of Community Affairs for a Community Development Block Grant of up to $500,000. These funds could be used to run sewer to South Railroad Avenue. Water is already there.
ADJOUR INTO EXECUTIVE SESSION – Real Estate Acquisition, Pending Litigation, and Personnel
MOTION: Kieffer made a motion to adjourn from the regular meeting to go into an executive session at 6:24 p.m.
Second: Hinely seconded the motion.
MOTION CARRIED unanimous without objection.
ADJOURN FROM EXECUTIVE SESSION BACK INTO THE REGULAR MEETING
MOTION: Kieffer made a motion to adjourn from the Executive Session back into the regular meeting at 7:30 p.m.
Second: Neidlinger seconded the motion.
MOTION CARRIED unanimous without objection.
TAKE ANY ACTION THAT IS NEEDED ON ITEMS FROM THE EXECUTIVE SESSION – No actions were taken
ADJOURN
MOTION: Kieffer made a motion to adjourn from the regular meeting at 7:32 p.m.
Second: Ambrose seconded the motion.
MOTION CARRIED unanimous without objection.
With there being no further business this meeting adjourned at 7:32 p.m.
03/23/10 MINUTES APPROVED ON 04/13/2010
|
|
|
